Job Opportunity: HR Assistant – Global Alliance for Incinerator Alternatives (GAIA)

Organization: GAIA – Global Alliance for Incinerator Alternatives
Position: Human Resources Assistant
Location: Fully remote (Preference for candidates in the Southeast U.S. or Eastern Time Zone)
Type: Part-time (up to 20 hours/week), Hourly
Compensation: $25–$40 per hour, depending on experience
Application Deadline: Priority given to applications received by July 21, 2025

About GAIA

GAIA is a global network working toward a just and waste-free world without incineration. Its mission is to strengthen grassroots social movements advancing solutions to waste and pollution, promoting environmental justice and sustainable resource use.

Role Overview

The HR Assistant will support GAIA’s global operations by providing key administrative and HR services. This includes managing onboarding, maintaining employee records, supporting training and development, coordinating calendars and communications, and assisting with benefits and payroll documentation.

Key Responsibilities

• Calendar & Meeting Management: Schedule meetings, manage GAIA’s global calendar, and provide support for internal sessions.

• Onboarding & Recruitment: Post job openings, schedule interviews, manage onboarding checklists, verify I-9 forms.

• Employee Records & HR Systems: Maintain accurate records using Rippling and other tools; ensure compliance and updates in HRIS.

• Communication & Liaison: Draft internal communications and support relations across regional offices.

• Administrative Support: Assist with policy updates, benefits documentation, training programs, and payroll support.

• Special Projects: Contribute to strategic HR projects like intranet updates, compensation research, or Salesforce integrations.

Required Qualifications

• Minimum 3 years of relevant HR experience

• Experience with Rippling (required); Salesforce, Lattice, and Asana are a plus

• Strong proficiency in Microsoft and Google Suite

• Excellent attention to detail, organization, and confidentiality

• Experience with global nonprofits and cross-time zone collaboration

• Commitment to environmental justice and GAIA’s values

Spanish language skills are a plus.

Work Conditions

• Remote position; flexible scheduling across time zones

• Requires frequent computer use and occasional travel for team retreats

• COVID-19 vaccination required for travel or in-person meetings

How to Apply

Submit your resume and cover letter answering the following questions:

1. What interests you about working in human resources?

2. What are your career goals in HR?

3. How has life and lived experience/personal identity influenced your approach to this work or industry?

Note: Incomplete applications will not be considered.